The practice management module is a single solution to manage your entire practice. It’s all about patient's appointment, patient's information, patient's history, clinical examination, charting-pedodontia, periodontia, restorative and account information, letters etc. These invaluable tools can be utilized to maximize accuracy, efficiency and correspondingly productivity and profitability. Practice management quite simply translates into time management for you. And there’s no better tool to than this, to help you to excel in your business. It is also exceptionally helpful in assisting you and your patients to determine various treatment alternatives, through simple procedures.
With the help of Densmart’s pre-formatted screen, all information to be recorded is just a click away, such as the patients’ history, clinical examination records and other details. Therefore not only does the Densoft Practice Management module save you a whole lot of space and time, it also completely sweeps the cumbersome paper based systems out of your office.
The patients’ general, family and referral information can be recorded on just one screen. While the initial information has to be entered by using the keyboard, the rest can be handled with a few clicks of the mouse.
The chief complaints of the visit, as well as the dental, medical & other subject -wise histories of the patients are noted.
The clinical examinations of the patients regarding General, Ortho, Perio, Endo, Pedo and Prostho are noted.
This module is designed such that all the possible information required by the receptionist while scheduling an appointment is provided on one screen, thus automatically increasing her levels of efficiency and giving her time to handle multiple jobs simultaneously. Apart from managing the administrative work, she now has the scope to personally interact with each patient.
Instant access is available to a patient’s appointment, next appointment and to cancelled or rescheduled appointments. Any particular appointment which requires to be found, can be accessed with just one click.
Check in Patients
The patient arrivals registered as a check-in appointment helps to keep track of scheduled appointments.
Rescheduling and cancellations can easily be done to suit either office or patients needs.
Missed Appointment gives you access to the names of patients who have failed to visit the office
Densmart’s comprehensive recall system includes treatment based recalls. Recall reminders can be sent to the patient, either by letter or executed over the phone. The recall system keeps track of all patients whose treatments have been completed and those who need follow up treatment
Names of all the "next appointment patients", regarding whom messages have been received from the chairside, are stored in the parking slot till they are scheduled for the next appointment.
Chairside is the Densoft brain from where the dentist can control and co-ordinate all activities and access all patient's records efficiently and effortlessly. The chairside screen has been designed keeping in mind the requirements of the dentist and it facilitates access to patient records with ease. Just a click and any photographs, X-rays or graphical images can be retrieved on screen, along with the details of the patient’s dental conditions.
Clinical examination can be primarily recorded in the form of restorative and periodontal charting. Charting is integrated with treatment planning and the entire information can be recorded using graphical images. There are approximately more than 30,000 images in permanent dentition, and 25,000 in primary dentition. The charting program, along with its graphical image features, allows the dentist to explain to the patient, the condition he is suffering from, the treatment options and the treatment recommended, along with an estimated cost. This process works as an excellent educative experience for the patient, which is usually seen to motivate him into getting his treatment done speedily.
A graphical display of Primary teeth along with images of diseases and treatments available for them.
A graphical display of Permanent teeth along with images of diseases and treatments available for them.
There is a provision within Primary Dentition to view mixed dentition diseases and treatment procedures.
It displays a graphical charting of the periodontal problems like the bleeding, occlusal trauma, recession, and furcation grades. The clinical attachment levels and the gingival margin can be drawn & displayed
Our software makes treatment planning a remarkably simple and educative process. Treatment options, along with their charges, can be accessed, displayed and explained to the patient, just by clicking on the occlusal surface. Once the treatment plan has been finalized, printouts of charting and estimates can be taken and given to the patient.
The entire range of options for procedures of treatment can be viewed before a particular plan is finalized and then entered into this section. Following this, printouts of charting and estimates can be taken and given to the patient.
Findings \ Estimates
All the findings marked in the charting screen are converted into text and are reflected in the finding screen. The treatment plans can be printed & handed over to the patients.
Treatment cards can be swiftly and accurately created and accessed thereafter, whether they be resto, perio, pedo or ortho in nature. The patient’s progress, review and plan treatment can therefore easily be viewed when necessary and treatment details and steps be precisely and efficiently recorded
Restorative Treatment Card
The restorative treatment card of the patient’s progress, review and planned treatment can be easily viewed when necessary and treatment details and steps be precisely and efficiently recorded.
Periodontia Treatment Card
The periodontal treatment card of the patient’s progress, review and planned treatment can be easily viewed when necessary and treatment details and steps be precisely and efficiently recorded.
Orthodontia Treatment Card
The phase wise orthodontic treatment card of the patient’s progress, his oral hygenic conditions, the co-operation of the patient, the elastic's class & colors can be entered & reviewed.
The drug index provides you with a comprehensive list of medicines available for therapeutic use. The list is compiled and entered in the form of categories, group names, generic and brand names, along with each drug’s constituent form and dosage, its indications, contra-indications, side-effects and special precautions. Prescriptions can be accessed and given to patients instantly, with all relevant notes attached, without even having to use the keyboard. Side by side, our software has a provision to automatically maintain the prescription history of each patient.
Category of Drugs
The drugs list is compiled and entered in the form of categories, group names, generic and brand names, along with each drug’s constituent form and dosage, its indications, contra-indications, side-effects and special precautions.
Prescriptions can be accessed and given to patients instantly, with all relevant notes attached, without even having to use the keyboard. Side by side, our software has a provision to automatically maintain the prescription history of each patient.
Apart from the regular dental functions that come along with this package, Densoft has developed the facility of generating customized letters for different situations with the help of readymade templates. The innovative and effectively automated word processing tools allow you to add personalized letters and update patients through mailers, during the key phases of their treatment. This helps in a better level of correspondence and developing personalized relations between you and your patient, thereby achieving high levels of professionalism and leaving a lasting impression on the patient's minds of care and concern
The accounts section enables the user to efficiently track and handle even the most complicated and bulky finances. You can keep records of the minutest details of all financial transactions of your office with this section of our software, which also allows you to generate bills and receipts with practically no labour.
The Account Information section is where financial transactions related to patient's treatment takes place. This module gives details of the patient's account information i.e. advance, total payment, payment received and the total receivable amount.
Bills and Receipts
Bills and receipts can be created with ease along with various options to edit / split / adjust / remove receipt from bill etc.
The miscellaneous section is the one that gives you that extra edge over your competitors. In your busy schedule it would need supreme time management skills, not to mention a lot of paperwork to keep those personal details about your clients on your fingertips. But our software enables you to get in touch with all such details within seconds. Names and contact information of all your clients, details of families which give you good business, important medical details to be remembered about each client, reminders for appointments-all these can be flashed on your screen within seconds.
Gives easy access to all personal contact information required, which flashes onto the screen with just one click saving you huge amounts of time and energy which would otherwise have been wasted on shuffling through cumbersome files and papers.
Maintains the record of the number of patients taking treatment from the same family, with their contact details as well as details of the relationship between all the people on the list, keeping you in touch with your important clients.
Referral function gives you an easy access to a multitude of facts related to the patient’s referral sources, keeping you closer, in touch with your referrals.
Notes / Health Alerts
Alert signs in the form of highlighted icons are created for patients suffering from other ailments or for those who are allergic to specific dental medicines, constantly reminding the doctor to take necessary precautions when he is treating the patient and while prescribing medication.
Densoft has given the user an additional facility of reminders of personal engagements, functions and important assignments which might otherwise get overlooked in your busy schedule.
List of phone numbers of new / recall / providers / referred by / referred to / lab / company / personal contacts is accessible from a single screen, therefore greatly increasing your efficiency.
Densoft provides multi level passwords throughout the programme so that usage of the package can be restricted and only particular sections of it can be accessed by relevant users, thereby allowing the person in charge to be in full control of it.
Chances are that you're relying on an accountant's report to track and check your finances. With Densoft you can work quicker and you can work smarter. You can control the entire office administration and finances without having to rely on the help of your staff and without the headache of piles of papers to sift through. Densoft lets you keep your finger on the financial pulse of your practice with a sophisticated practice analysis module that enables you to set and meet even the toughest goals. It helps to formulate business decisions based on facts and figures, and not speculation alone. Densoft also includes the powerful analysis tool that allows you to automate several informative reports, giving you full control of office activities besides finance.
Our appointment book has a number of features that enables the reception staff to work efficiently and meticulously in busy areas. The appointment book is very flexible with regard to start time, end time, provider-wise, and operatory-wise. It can be configured according to individual needs and convenience.
Instant glance of the appointments at the operatories (dental chairs)
A chart of the appointments of each provider (dentist) all on one screen, complete with details of date, time and treatment.
Missed Appointments / Intimations
This screen gives a complete list of missed appointments with all the details of patient’s who have not shown despite taking an appointment or list of cancellations made by office /patient and intimation details with list of calls made by patient/office.
Allows you to view at a glance a summary of all patient’s details viz. appointments, treatment procedures etc.
This section displays the treatment cards of all patients; along with personal details like birthdays, contact numbers etc.
Allows you to view at a glance all details of the patient which you require to bear in mind when treating him; ailments, treatment given thus far, treatment plan and prescriptions, thus enabling you to give your best to your dental practice.
Gives the details of additional information to be remembered such as health notes, tooth notes, general instructions given etc., keeping you in close contact with every minute detail to be remembered and ensuring perfect service and satisfaction.
A list, which enables you to keep that personal contact with your patients, which gives you an edge over the others.
Recall keeps a track of the number of patients to be contacted for follow-up treatment. DENSOFT constantly monitors the continuing care (recall) status of each patient, making sure each is scheduled for regular examinations and check-ups. Recall keeps a track of the patient who has to be contacted for an appointment after the patient's treatment is over. This module keeps track of all the patients who are under observation and for periodic checkup.
Review a specific month’s scheduled follow-up patients.
Provides a list of Recall patient’s.
A complete list of each doctor’s appointments with details of patient’s name, time, date, treatment procedure and contact details.
A complete list of all appointments, month wise, with the names of the doctors, the patients ID numbers, treatment procedures and the contact details of the patients.
This function gives instant information of the work done by each provider with daily / weekly / monthly collection
Provides you with the work done by each doctor of the organization, with all details of patients’ names, the treatment provided, further treatment to be given etc., so that you can have an update of the entire functioning of the organization at a glance
Collection / Comission
Provides you with details of the collections made by each provider and the status of the treatment Procedures.
Within this section, a record can be maintained of all payments made to the clinic. Details of patients names and ID numbers, the date of the payment, the amount, the receipt number, the bank name and cheque number, can all be viewed, so there’s no way there can be any finance related confusion.
The function gives you a detail & full control of your office collection made from each patient on a daily, weekly and monthly basis
The detailed Debtors list are displayed giving the office to have a follow up with the patients.
Allows you to view at a glance a summary of all patient’s accounts, with all details recorded visit-wise and treatment wise.
This section enables you to keep track of all details regarding the overall working of the office. All findings and all diagnosis of patients can be recorded here along with the treatment administered to each of them. What’s more, these can be segregated under the headings of gender, age, designation and occupation, so that you can access any information you want regarding any patient.
Clinical findings analysis is displayed on a monthly / yearly basis
Option Treatment options carried out in the clinic is displayed on a monthly / yearly basis.
The gender wise analysis of the patients, along with the charges is displayed.
This screen displays the age group analysis of the patients.
Designation / Occupation - wise
Designation / Occupation wise report is generated